Natural Grocers

Returning Candidate?

Recruiting/ ATS Administrator

Recruiting/ ATS Administrator

Job ID 
12612 W Alameda Pkwy
Home Office

More information about this job


Job Summary


The Recruiting Administrator is responsible for the coordination and completion of a variety of tasks to support the recruiting process at Natural Grocers by Vitamin Cottage (NGVC).  This includes Applicant Tracking System administration of the recruitment process, placing advertisements on job boards and coordinating the hiring process. 


 Key responsibilities include the following essential functions, but are not limited to:

  • Coordinates the hiring process- reviewing job requisitions, applications internal/external job postings
  • Acts as ATS point of contact/helpdesk for Store Managers and Home Office employees
  • Supports Recruiting department with administrative tasks and documentation
  • Enters and updates candidate information in the candidate tracking system iCIMS
  • Reviews resumes against open demand and pre-screens candidates
  • Schedules interviews as required
  • Coaches managers on the recruiting module/Interview process
  • Support new hire orientation
  • Creates training documents and drafts communications to Store and Home Hiring Managers
  • Assists with managing employee relocation agreements
  • Assists in the scheduling/coordination of panel interviews.


Although this is a general outline of job responsibilities all employees are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive.


  • Must have 2 years of related recruitment experience.
  • Experience maintaining and administering an Applicant Tracking System.
  • Field retail experience preferred.
  • Strong recruiting skills and ability to identify quality candidates.
  • Strong knowledge of all relevant recruiting and employment laws and regulations.
  • Ability to work independently; self-motivated with a sense of urgency.
  • Excellent understanding of the retail environment.
  • Excellent problem-solving and analytical skills.
  • Ability to effectively communicate with candidates and employees at every education level.
  • Good computer skills; ability to develop spreadsheets and reports to analyze division staffing needs.
  • Excellent collaboration and consensus building skills.
  • Strong relationship-building and networking skills.
  • Knowledge and shared belief of Natural Grocers by Vitamin Cottage culture and values.
  • Ability to prioritize and manage multiple tasks with tight deadlines
  • Ability to develop, administer and communicate recruiting processes and policies.

This job description is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and job description are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to him/her by their Manager and/or other Home Office managers that my not be listed in this job description.

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