The Recruiting Administrator is responsible for the coordination and completion of a variety of tasks to support the recruiting process at Natural Grocers by Vitamin Cottage (NGVC).  This includes management of the Applicant Tracking System, administration of the recruitment process, supporting sourcing projects and coordinating the hiring process. 

Applications are accepted by the date below, which may be updated if the hiring timeline is extended.
03/06/2026

1. Manages the ATS system functionality, system configuration, system securtity, workflows etc.
2. Coordinates the hiring process- reviewing job requisitions, applications internal/external job postings
3. Partners with 3rd party vendors to manage in the operation of the ATS
4. Provides ATS technical assistance for Store Managers and Store Support Center
5. Acts as first point of contact for candidates in troubleshooting applications/assessments
6. Supports Recruiting department with administrative tasks and documentation
7. Enters and updates candidate information in the candidate tracking system iCIMS
8. Reviews resumes against open demand and pre-screens candidates
9. Schedules interviews as required
10. Coaches managers on the recruiting module/Interview process
11. Supports new hire orientations
12. Creates training documents and drafts communications to Store and Home Hiring Managers
13. Hires temporary staff for store relocations and new stores
14. On-boards new staff for store relocations, new stores and distribution center
15. Conducts phone interviews
16. Trains new managers on recruiting processes
17. Support Talent Acquisition Strategist in coordinating hiring events and technical support for TA partnerships

Although this is a general outline of job responsibilities all employees are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive.

1. High school diploma, GED or equivalent experience is required
2. Must have 2 years of related recruitment experience.
3. Experience maintaining and administering an Applicant Tracking System. ICIMS preferred
4. Field retail experience preferred.
5. Strong recruiting skills and ability to identify quality candidates.
6. Strong knowledge of all relevant recruiting and employment laws and regulations.
7. Ability to work independently; self-motivated with a sense of urgency.
8. Excellent understanding of the retail environment.
9. Excellent problem-solving and analytical skills.
10. Ability to effectively communicate with candidates and employees at every education level.
11. Good computer skills; ability to develop spreadsheets and reports to analyze division staffing needs.
12. Excellent collaboration and consensus building skills and strong relationship-building and networking skills.
13. Ability and willingness to travel as needed.
14. Knowledge and shared belief of Natural Grocers by Vitamin Cottage culture and values.
15. Ability to prioritize and manage multiple tasks with tight deadlines
16. Ability to develop, administer and communicate recruiting processes and policies.

This job description is not an employment contract.  It does not guarantee a job or that the above listed duties are the limit of responsibilities.  The job and job description are subject to change with and without notice.  Employees are required to accomplish any and all tasks assigned to him/her by their Manager and/or other Store Support Center manager that might not be listed in this job description.

Here’s an overview of the benefits we offer our good4u Crew to help ensure the health and wellbeing of you and your family, now and well into the future:

All Crew Members

• Birthday Bonus Pay 
• Vitamin Bucks (up to $2,080 earned as store credit annually) 
• Holiday Pay for 5 Holidays – Stores Closed
• Paid Time Off (sick days and vacation) that Increases with Tenure 
• Paid Nutrition Education 
• good4u Crew Member Discount  
• {N}power Program (customer appreciation and rewards program) 
• Regular, Scheduled Pay Increases  
• Advancement Opportunities and Career Development 
• Health and Wellness Program  
• Employee Assistance Program (EAP)   
• Employee Referral Program

Full-Time Crew Members (30+ hours/week)

• Medical, Dental and Vision Insurance 
• Paid Parental Leave  
• Paid Medical Leave (through company paid short-term disability insurance) 
• Company Paid Short-Term Disability Insurance  
• Company Paid Life Insurance 
• Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance   
• Retirement Savings Plan (401k) with discretionary Company Match  
• Healthcare and Dependent Care Flexible Spending Account (FSA)  
• Health Savings Account (HSA) with Company Match 

Diversity Statement

At the heart of Natural Grocers' commitment to our community and crew is this belief: All people should be empowered to experience health and wellbeing! We cannot be true to this conviction without honoring diversity and cultivating inclusion throughout every aspect of our organization.

At Natural Grocers, we honor our differences, embrace diversity, and cultivate inclusion because both individual and societal health are rooted in these principles. Our Crew is diverse not only in gender, race, ethnicity, sexual orientation, religion, abilities, and age but also in cultural backgrounds, thoughts, and ideas. Celebrating our diversity refreshes, expands, and shapes our perspective, energizing our mission of equitable access to health and wellness for all. We welcome everyone who would like to join us in this mission, with gratitude for the unique life experience each person brings to the table. We’re committed to nurturing an ecosystem of diversity and inclusion in which our Crew can continue to thrive.