The Job in a Nutshell:

The HR Leave Administrator provides strategic support of HR policies and initiatives to include: management and oversight of Worker’s Compensation, leaves and ADAAA processes and administration, ensuring HIPAA compliance as well as compliance with all other state and federal requirements and policies of Natural Grocers. This position provides hands-on guidance and training to managers, Good4U Crew, and collaborates with HR Business partners and safety as needed.

Applications are accepted by the date below, which may be updated if the hiring timeline is extended.

11/26/2024

Main Ingredients:

1. Consults with management and Good4U Crew to ensure understanding and compliance with COVID, FMLA, ADAAA related leaves as provided by Natural Grocers

2. Partners with HR Business Partners and management regarding return to work integration, ADA accommodations and work modification as it relates to Workers Compensation processes.

3. Manages American with Disabilities Act Amendments Act (ADAAA) process, including engaging in the interactive process and reviewing all medical documentation and accommodation requests.

4. First point of contact for all injured workers and provides continued and support including managing the Transitional Duty program for occupational injuries (return to work)

5. Partners with Good4U Crew and management to complete required leave paperwork; reviews and approves completed leave paperwork while ensuring compliance with federal and state regulations.

6. Provides technical expertise to Good4U Crew and management by explaining leave policies, procedures and timelines and resolving problems or issues.

7. Manages multiple leave cases daily including tracking and maintaining electronic data and files.

8. Leads manager level trainings on Leaves and ADAAA and company polices related to these topics. Also leads Workers Compensation and Reasonable Suspicion training. This training is conducted on a monthly basis and may be in person or online.

9. Alerts manager of high risk situations

10. Makes recommendations for new and/or revised policies and procedures for leave administration and implements all approved changes.

11. Attends continuing education related to both current and new regulations related to FMLA, ADAAA and Workers Compensation administration.

12. Maintains OSHA recordkeeping in HRIS including creating the 300 logs & 300A summaries and is responsible for yearly OSHA online and store reporting and postings.

13. Researches, analyzes, and provides guidance regarding Workers’ Compensation and all other leave policies.

14. Produces bi-weekly, monthly and quarterly reports as required to management.

15. Partners with the Safety Manager to support safe work practices.

16. Coordinates and communicates with Workers Compensation Claim Adjusters and Nurses on a continual basis to ensure claims are handled in a timely manner.

17. Coordinates with the Benefits and Payroll departments ensuring compensation transactions are complete and accurate.

18. Performs other duties or projects as assigned.

19. Other HR related projects as time allows.

Although this is a general outline of job responsibilities all Good4U Crew are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive.

Recipe for Success:

1. High school diploma, GED or equivalent experience is required, college degree a plus

2. Minimum 2 years of experience in Human Resources with a broad base of all HR disciplines and application; onboarding to separation, administering FMLA, Leaves of Absence, ADAAA requests.

3. Minimum 1-year experience managing all aspects of Workers Compensation

4. Knowledge of HR laws--Federal and State, including FMLA, ADA, Workers’ Compensation and general HR governing policies.

5. Multi-state and multi-site level experience preferred.

6. Strong facilitation and conflict management skills while maintaining strong customer service orientation required

7. Demonstrated effective judgment in managing difficult situations with ability to respond to situations with urgency, in a calm and proactive manner

8. Ability to maintain a high level of confidentiality regarding employee information especially as it relates to HIPAA requirements.

9. Excellent written and oral communication skills with the ability to communicate professionally and effectively in person, on the phone, electronically or through other means to individuals or groups—even under stressful and emotional conditions.

10. Must have strong analysis and decision-making skills

11. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.

12. Computer proficiency and technical aptitude utilizing MS Office product and HRIS systems

13. Possesses general business acumen and financial knowledge

14. Strong organizational and time management skills

This job description is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and job description are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to him/her by their Manager and/or other Store Support Center manager that might not be listed in this job description.

Here’s an overview of the benefits we offer our good4u Crew to help ensure the health and wellbeing of you and your family, now and well into the future:

All Crew Members

• Birthday Bonus Pay 
• Vitamin Bucks (up to $2,080 earned as store credit annually) 
• Holiday Pay for 5 Holidays – Stores Closed
• Paid Time Off (sick days and vacation) that Increases with Tenure 
• Paid Nutrition Education 
• good4u Crew Member Discount  
• {N}power Program (customer appreciation and rewards program) 
• Regular, Scheduled Pay Increases  
• Advancement Opportunities and Career Development 
• Health and Wellness Program  
• Employee Assistance Program (EAP)   
• Employee Referral Program

Full-Time Crew Members (30+ hours/week)

• Medical, Dental and Vision Insurance 
• Paid Parental Leave  
• Paid Medical Leave (through company paid short-term disability insurance) 
• Company Paid Short-Term Disability Insurance  
• Company Paid Life Insurance 
• Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance   
• Retirement Savings Plan (401k) with discretionary Company Match  
• Healthcare and Dependent Care Flexible Spending Account (FSA)  
• Health Savings Account (HSA) with Company Match 

Diversity Statement

At the heart of Natural Grocers' commitment to our community and crew is this belief: All people should be empowered to experience health and wellbeing! We cannot be true to this conviction without honoring diversity and cultivating inclusion throughout every aspect of our organization.

At Natural Grocers, we honor our differences, embrace diversity, and cultivate inclusion because both individual and societal health are rooted in these principles. Our Crew is diverse not only in gender, race, ethnicity, sexual orientation, religion, abilities, and age but also in cultural backgrounds, thoughts, and ideas. Celebrating our diversity refreshes, expands, and shapes our perspective, energizing our mission of equitable access to health and wellness for all. We welcome everyone who would like to join us in this mission, with gratitude for the unique life experience each person brings to the table. We’re committed to nurturing an ecosystem of diversity and inclusion in which our Crew can continue to thrive.

Physical Capabilities and Environmental Demands:

N = Never

O = Occasional; 1-33% of time

F = Frequent; 34-66% of time

C = Constant; 67-100% of time

Physical Requirements:

• Must have the ability to constantly lift or carry up to 10 lbs., frequently lift or carry 11-20 lbs., and occasionally lift or carry 21-50 lbs. Must also have the ability to occasionally lift or carry 51-100 lbs. with a team lift.
• Must have the ability to frequently push or pull up to 15 lbs. and occasionally push or pull 16-100 lbs.
• Must be able to occasionally use the computer for data entry and use of mouse.
• Must be able to constantly walk, stand, use fine motor manipulations, grip, bend, twist, turn, and reach outward for the duration of the work shift.
• Must be able to frequently to reach above chest.
• Must be able to occasionally sit, squat, kneel, and climb as needed.

Environmental Requirements:

• Must be able to frequently work with sharp tools and equipment, dust, fumes, and congested worksite.
• Must be able to occasionally work with noise, cold, heat, wet, humid, outside, heights, and contact stress.