Natural Grocers

  • Nutrition Education Admin Assistant

    Location US-CO-Lakewood
    Job ID
    12612 W Alameda Pkwy
    Home Office
  • Overview

    Job Summary

    The Natural Grocers by Vitamin Cottage (NGVC) Administrative Assistant for the Nutrition Education Department (NED) will provide support to all members of the Nutrition Education Department in the Home Office. The NED Administrative assistant is integral to fulfilling Natural Grocers’ mission of providing accessible nutrition education to empower our communities and employees.

    The Administrative Assistant for the Nutrition Education Department requires excellent communication, organization, and priority management skills. The person in the position should also have a strong interest in nutrition and cooking that aligns with the goals of the Nutrition Education Department. 




    • On-board new NHCs under the direction of the NHC Development Specialist:
    • Coordinate Home Office Training
    • Coordinate travel requests for NHCs in training
    • Prepare materials needed for NHC Home Office Training.
    • Coordinate SSC staff participation in NHC training
    • Coordinate and support mock presentation preparation.
    • Reserve demo kitchen space at local stores.
    • Prepare handout packets.
    • Communicate with the Procurement Clerk to order NHC training supplies:
    • Binders, dividers, calendar books, etc.
    • Communicate with Front-end/Perimeter buyer to obtain copies of Good Calories/Bad Calories book for new NHCs
    • Support NHC Training Wrap-Up
    • Upload completed training checklists, proof of insurance, proof of degree/certification, and other NHC training documents to appropriate folders on SharePoint
    • Review and approve new NHC event system profiles
    • Create coaching recommendation sheets
    • Create and distribute Mock Coaching and Mock Presentation certificates
    • Support Customer Literature File System
    • Put together Customer Literature Files (CLF) totes for new stores
    • Maintain CLF index and Mimeo CLF library
    • Coordinate new CLF folder delivery to existing stores
    • Distribute replacement CLF folders to NHCs as requested
    • Maintain Key NED Documents including:
    • Phone lists
    • NHC Credential Lists
    • NHC Liability Coverage
    • Print and put together packets for NED presentations including Meet & Greets.
    • Support NHC meeting preparation
    • Create NHC meeting webinar and send invitation to NHCs
    • Use Outlook to invite NED and pertinent SSC staff
    • Make copies of meeting handouts and put packets together
    • Purchase food for meeting, prepare food, and set up food before the meeting begins
    • Update and print new NHC/SSC staff name tags/table tents.
    • Add NHC trainees attending NHC meeting to NHC meeting agenda
    • Maintain meeting attendance spreadsheet
    • Distribute meeting-related media materials to all stores
    • Test recipes that may be used in Natural Grocers publications, as requested
    • Attend NED meetings as requested.
    • Participate in nutrition, cooking, and customer service video production, as requested
    • Serve as NED Event System Administrator
    • Respond to NHC requests to delete and edit scheduled classes
    • Respond to NHC requests for demo kitchen reservations
    • Publish new NHC cooking demos and classes
    • Approve edits to existing NHC Event System profiles
    • Manage the approval process for new or modified event topics
    • Check the Nutrition Department mailbox for interoffice mail and send NED mail as requested
    • Update SOPs pertinent to the Administrative Assistant’s duties as needed
    • Communicate with the Procurement Clerk to order supplies needed for NED projects
    • Maintain NHCs signed consent forms, compile, and send to DC for storage.


    1. We always expect all employees to be professional.
    2. Positive and calm communication with staff and customers is always expected.
    3. Show the highest level of respect and integrity in your day-to-day actions in the store with both employees and customers.
    4. Do your job in a consistent, calm and positive manner. As a member of the Nutrition Education Department, you are a representative of Natural Grocers by Vitamin Cottage, our employees and our customers; we expect you to represent NGVC as a just, fair, respectful, caring, compassionate, and honorable company to work for and shop with. You can do this only if you conduct yourself at the highest level of integrity, responsibility and excellence.


    Although this is a general outline of job responsibilities all employees are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive.



    1. High School Diploma/GED preferred
    2. Proficient Microsoft Office Suites: Word and Excel; Outlook, Share-point, Publisher, and PowerPoint
    3. Must have good communication skills
    4. Excellent Organizational skills required
    5. Ability to work a varied schedule (start and end times)
    6. Nutritional knowledge preferred


    • Must have the ability to lift 50 lbs, repetitive lifting up to 30 lbs.
    • Must be able to carry up to 50 lbs.
    • Requires the use of both arms and both hands with full range of motion.
    • Must be able to bend at the waist and knees, twist, push and pull on occasional basis
    • Must be able to kneel, squat, and climb as needed
    • Must be able to reach overhead and away from the body
    • Must be able to stand for at least 90% of the time
    • Must be able to walk for at least 90% of the time

    This job description is not an employment contract; it does not guarantee you a job or guarantee that the above listed duties are the limit of your responsibilities. Your job and job description are subject to change with and without notice, and you are required to accomplish any and all tasks assigned to you by your store manager or other corporate supervisors that may not be listed in this job description.


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